The term “Time Management” is an oxymoron, if you really think about it. The truth is, time cannot be managed. Time marches on its own schedule and the clock continues to tick. Time is out of our control, but we are in control of what to do with our time. If you need to cross things off your to-do list, it’s important to prioritize tasks and divide your time between different activities. The key to greater productivity and performance is to work smarter and not harder. But the question is, how do we work smarter and not harder?
Prioritize. If you find you’ve bitten off more than you can chew with your to-do list, it’s important to prioritize your tasks based off urgency and importance. Focus on the urgent tasks first and set aside the non urgent tasks to do later. Delegate and divide your tasks!
When someone mentions the word budget most people instantly think of dollars and cents. But budgeting our time and commitments is just as much work as budgeting our money, and even more difficult for some (myself included). Budgeting to fit in the pull of work, family, friends, school, volunteer activities, participation in groups… regular sleep hours… it takes a lot. I’m a juggler (not really), but I often fill my proverbial plates with more than I should and from time to time something takes a fall. All the good intentions aren’t enough to always keep things going. The start of fall, with all its changes and starting of new activities and programs has been a good time for me to look at all the things in my life that vie for my attention and decide how best to budget out my commitments. Take stock of the things most important to me and learn to say “No” to those that I just can’t fit into the 24 hours a day I’ve got.
Taking the time to really asses our time and commitments can be more difficult than it sounds. If like me you like to stay busy, be involved and take on new things, you’re looking for ways to do it all. Be at the soccer games and make the deadline, help decorate the hall and run the meeting, work on projects and help a friend pick out their wedding favors. While keeping busy and involved can be exciting and interesting it can also take its toll. Realizing that while we’d love to juggle all the objects that life has to offer, it’s best to decide which of them is most important and put the others down takes thought. It takes being honest with ourselves that we have limits and that our time isn’t infinite. Choosing the activities or tasks that are the most important to us and saying no to others. Budgeting with money is important to make sure the bills get paid and there’s something left over to save. But budgeting our time is important to make sure we have something left over. To ensure we don’t burn the candle at both ends and end up missing things, moments or chances that we’ll regret. Yes, I want to be there for my friends and family, do well at work and help where I can but there are times when not maxing out my budget will save me from running in the red in more than just my bank account.